Guidelines for Funding Regional Organizations
For each triennium, the IUBMB Treasurer, with the advice of the Executive Committee (EC), allocates a sum of money to FAOBMB, FASBMB and PABMB in support of their scientific and educational activities.
The triennial sum may be spent in annual portions determined by the stated needs of the RO; any change in the annual distribution MUST be authorized by the Treasurer.
RO are expected to adhere to the IUBMB philosophy on gender and regional balance in the composition of their Committees.
Application for an annual payment is to be sent to the IUBMB General Secretary. Budgets must be submitted annually before 1st October for the subsequent calendar year (January-December). A description of the event, the proposed budget and a justification must accompany the application, which should be transmitted by the General Secretary of the RO.
The funds must be used for travel or accommodation for foreign participants and for organisation of the event. The maximum reimbursement should be the listed economy airfare. The recipients may be invited speakers and/or travel fellows.
The travel expenses of the IUBMB plenary lecturer should be met from the same triennial subvention. Funds may not be used for salaries or for officers of the organization.
Additional funds for an RO activity may be requested from the Committee on Education and Training and the Committee on Congresses and Focused Meetings. These must conform to the deadlines and guidelines of these Committees. Such applications may not be sent directly by the meeting organizer, but via the General Secretary of the RO to the IUBMB General Secretary. In particular, justification must be provided for the request for additional funds, as opposed to spending any balance remaining in the triennial allocation.
At least two months before the event, application should be made to the IUBMB Treasurer for payment of the grant, providing full details of the name and number of the account and name, address and code of the bank. Within two months after the event, a two-page report, including statistics and attendance should be sent to the IUBMB General Secretary, together with an accounting of the expenditures, these will be distributed within the EC.
It is a condition of the award of IUBMB funds that at the time the financial report of expenditures is rendered to the IUBMB that any surplus funds are to be returned.
24 March 2023