Guidelines for IUBMB Focused Meetings
- Focused Meetings should cover “cutting edge science” of clear relevance to Biochemistry and Molecular Biology, last from three to five days, and normally have 100 to 300 participants. IUBMB’s financial contribution to each Focused Meeting is for a maximum of US$ 30,000. Funding will be prioritized for new meetings with the goal of helping the organizers launch a new series on the topic. Funding for repeated topics and/or organizing groups will only be considered if the Focused Meetings are three or more years apart and previous funding was used to provide outstanding opportunities to trainees and junior investigators who would otherwise not have been able to attend.
- Financial support is provided on the understanding that the IUBMB is the major sponsor of the Focused Meeting and that the sponsorship is advertised clearly and extensively. The meeting will be called: IUBMB Focused Meeting on (TOPIC). Moreover, the organizers are required to use the IUBMB logo (which can be downloaded from the IUBMB website) and acknowledge the IUBMB sponsorship on any publication related to the Focused Meeting. Meeting name badges will have the title: IUBMB Focused Meeting on (TOPIC). Lastly, a member of the Executive Committee will represent the IUBMB at the meeting and will be given 5-10 minutes at the Opening Session to describe IUBMB activities and fellowships.
- IUBMB encourages Focused Meetings on a worldwide basis, giving special attention to geographical areas where the biochemists and molecular biologists are in need of support. For Focused Meetings planned in Europe, applicants should consider taking advantage of the fact that IUBMB offers the use of the “IUBMB/Brian Clark Lecture Hall” on the island of Spetses, Greece, in the month of May for the organization of Focused Meetings, Advanced Schools, etc. of up to 100 participants; IUBMB has an agreement with the hotel whereby the Lecture Hall is available free of charge at this time. Please contact the IUBMB Chair of the Committee on Congresses and Focused Meetings, Dr. Ilona Concha Grabinger (email@example.com) for further details.
- The IUBMB is committed to diversity. Robust representation of women, junior investigators, and participants from underrepresented groups is expected. Attendance at Focused Meetings must be open to scientists of all nationalities. A further essential condition of IUBMB sponsorship is that the organizers of a Focused Meeting observe the appropriate ICSU resolutions, in particular, those in Appendix V and VI of the ICSU leaflet on “The Free Circulation of Scientists”. A copy of this document may be obtained from the ICSU Secretariat (51 Bd. de Montmorency, 75016 Paris, France).
- Organizers are expected to edit a Special Issue for any of the 3 IUBMB journals (IUBMB Life, BioFactors & BAB) in conjunction with their Focused Meeting. They may act as the Guest Editor themselves or they may appoint a lecturer of the Focused Meeting. Special Issues consist typically of 5-15 peer-reviewed articles to be selected by the Guest Editor together with one of the Editors-in-Chief of the Journal who will have them peer-reviewed via Manuscript Central. The final decision regarding acceptance of all submitted articles is at the discretion of the IUBMB Journal. For additional information kindly contact the IUBMB Chair of the Committee on Congresses and Focused Meetings, Dr. Ilona Concha Grabinger (firstname.lastname@example.org), and visit the IUBMB Publications Portfolio website.
- Organizers must complete the IUBMB Application Form and include a letter of support from the relevant Adhering Body or Associate Adhering Body, see link. They should consider gender and providing opportunities to junior investigators, as well as science and society issues in establishing scientific programs. Finally, they are obliged to use the IUBMB logo and quote the activity as an “IUBMB Focused Meeting” in all printed and electronic materials.
- Guidelines for Focused Meeting Guest Editors
Responsible organizer(s) should provide the following details in the application:
- Title, dates, and location. The organizer(s) should be resident in, and the Focused Meeting should take place in a country with an IUBMB Adhering Body or Associate Adhering Body. The dates of the Focused Meeting should not overlap with other IUBMB events and should not take place within three months of the triennial IUBMB Congress.
- Scientific program. A diverse program (including lectures, open discussions, poster sessions) should be developed for a period of 3-5 working days. Limited social activities may be planned as well.
- Letter of support. A letter of support from the Adhering Body or Associate Adhering Body must be included with the application.
- The organizer(s) should provide a detailed budget in US$. IUBMB’s contribution will be to a maximum of US$ 30,000.
- The main organizer must submit a CV of up to, but not exceeding 3 pages.
The application deadline for Focused Meetings to take place in the following calendar year is June 1st.
A report should be submitted no later than 3 months after the focused meeting which includes:
- the detailed scientific program
- a list (including nationality and gender) of participants and lecturer
- the detailed budget.